Editorial and Publishing Policy Resource
Editorials

Licence for Publication: Cochrane Editorial (“Editorial”)

When all authors have signed and dated this form, it should be sent by post or fax, or scanned and e-mailed electronically, to the Cochrane Editorial Unit. 

Cochrane Editorial Unit
Cochrane
St Albans House
57–59 Haymarket
London SW1Y 4QX UK
Email: ceu@cochrane.org

Cochrane Editorial title:  

Author(s):  

Licence for publication – I/we hereby grant to The Cochrane Collaboration for the full period of copyright and all extensions and renewals, an exclusive licence of the rights of copyright in and to the Editorial, including but not limited to the right to publish, re-publish, transmit, sell, distribute, and otherwise use the Editorial and the material contained therein in electronic editions of the Cochrane Library, and in derivative works, in all languages throughout the world, and to license or permit others to do so.


 

I/we represent that the Editorial is my/our original work. I am/we are the copyright owners of the Editorial or I am/we are expressly authorized by the copyright holder to grant this licence for publication. I/we warrant that the Editorial contains no libellous or unlawful statements and does not infringe the rights or privacy of others. I/we confirm that we have sought and obtained written permission from the copyright holders to use in the Editorial any excerpts from copyrighted works owned by third parties and have shown credit to the sources in the Editorial.

Authors’ rights – In return for the grant of the licence, the author(s) shall have the following rights:

  • The right to post the Editorial as an electronic file on the author’s institution’s website, using a version of the Editorial made available by the Cochrane Editorial Unit.
  • The right to photocopy or to transmit online or to download, print out, and distribute a reasonable number of copies of the published Editorial in whole or in part, for the author’s personal or professional use including teaching purposes, but not for commercial purposes. 
  • The right to re-publish without charge all or part of any published Editorial authored or contributed to by the author in a book written or edited by the author.
  • The right to use selected figures and tables, and selected text from the Editorial, for the author’s own teaching purposes.

The author agrees that any and all copies of the Editorial or any part thereof distributed or posted by the author in print or electronic form will include a citation to the Cochrane Library and an appropriate credit to the Cochrane Collaboration and the publisher of the Cochrane Library.

Permission to re-publish in forms not covered by the rights granted above may be sought from The Cochrane Collaboration’s Publisher, John Wiley & Sons, Ltd. (www.thecochranelibrary.com/view/0/PermissionsReprints.html); for example, permission to publish a version or excerpt of an Editorial otherwise than as permitted above. 

Author(s)

[insert]

Date:                                                                    Signature:
[This section is repeated for each author.]


UK Government work (Crown Copyright)

Note to UK Government Employees:

The rights in a Cochrane Editorial prepared by an employee of a UK Government department, agency, or other Crown body as part of his/her official duties, or which is an official government publication, belong to the Crown. For such cases, John Wiley & Sons, Ltd has a blanket agreement with Her Majesty’s Stationery Office (HMSO, the representative of the Crown for these purposes) to allow for the grant of a non-exclusive licence. The form for the author(s) to sign is available online: www.nationalarchives.gov.uk/documents/articles-ministers-civil-servants-annexa.pdf.

The signed HMSO form must be included with this Form. If you require assistance with this process, please contact the Cochrane Editorial Unit.
 

US Government work

Note to US Government employees:

A Cochrane Editorial prepared by a US federal government employee as part of the employee’s official duties, or which is an official US Government publication, is called a “US Government work”, and is in the public domain in the United States of America. In such a case, the paragraph ‘Licence for Publication’ will not apply but she/he must still sign and return this Agreement. If the

Cochrane Editorial was not prepared as part of the employee’s duties or is not an official US Government publication, it is not US Government work.
 

World Health Organization (WHO) work

Note to World Health Organization (WHO) staff members:

A Cochrane Editorial prepared by a WHO staff member as part of the staff member's official duties belongs to WHO. For such cases, WHO has a standard agreement with John Wiley & Sons, Ltd. to vary certain provisions of this Form (including the grant of a non-exclusive licence). In such a case: (i) the paragraph ‘Licence for Publication’ will not apply but the staff member must still accept and submit this Agreement; and (ii) the staff member should make arrangements for their Director to sign the official addendum to this Form (contact Ian Coltart [coltarti@who.int] at WHO Press with any queries); and this Form; and (iii) the WHO staff member shall then forward such addendum to John Wiley & Sons, Ltd (by sending it for the attention of the Cochrane Library Associate Editor (Gavin Stewart [gstewart@wiley.com]) to arrange for it to be countersigned and returned to the WHO staff member.

The addendum, signed by WHO and Wiley, must be included with this Form. If you require assistance with this process, please contact the Cochrane Editorial Unit.


Addendum to licence for publication of a World Health Organization (WHO)

manuscript as a Cochrane Editorial

 

Title:

..............................................................................................................................................................

 

Authors:

..............................................................................................................................................................

 

1. John Wiley & Sons Limited (“the Publisher”) is responsible for the publication of the Cochrane Library on behalf of The Cochrane Collaboration. The World Health Organization (“WHO”) owns copyright in its contribution to a manuscript entitled 
 

"............................................................................................................................................................"

 

(the "Manuscript"), to be published in the Cochrane Library as a Cochrane Editorial upon acceptance. This Addendum modifies the terms of the Licence for Publication for the Cochrane Library (“the Licence”), which must also be signed by the author(s) of the Manuscript for all content to be included in the Cochrane Library, and its terms shall prevail in the event of any conflict with the terms of the Licence. For the avoidance of doubt, this Addendum shall apply only to WHO’s copyright interest in the Manuscript (including where non-WHO authors of a co-authored Manuscript have assigned their copyright in their respective contributions to the Manuscript to WHO). All non-WHO authors of a co-authored Manuscript who have retained copyright in their respective contributions to the Manuscript, or who hold joint copyright in the Manuscript with WHO, shall sign the Licence without this Addendum.
 

2. WHO hereby grants to the Publisher on behalf of The Cochrane Collaboration a non-exclusive, worldwide, royalty-free licence for the term of copyright and any extensions thereof, to publish, re-publish, transmit, sell, distribute and otherwise use the Manuscript as an Editorial in The Cochrane Library. This licence covers both electronic and print editions of the Cochrane Library as well as derivative works in all languages and in all media of expression now known or later developed, and the right to grant such licences or permissions to third parties. The Editorial shall not be used to support the promotion of any third party commercial products or services.
 

3. Copyright in the Manuscript shall remain exclusively vested in WHO and no rights, other than the ones explicitly provided herein, are granted. Notwithstanding the non-exclusive rights granted above, WHO agrees not to submit the Manuscript as a whole for publication by another commercial or scholarly journal publisher, although part(s) of the Manuscript may be published with other commercial or scholarly publishers, either on their own or as part(s) of other works. For the avoidance of any doubt, WHO retains the right to deal with the Manuscript as well as any derivative works in all languages in any way, manner and format it may wish, as a whole or in part, including the posting of the Manuscript in the WHO public institutional repository or the right to publish it in electronic or print editions, whether by itself or through third parties, provided that it is not published in another commercially available or scholarly journal.

The copyright of the Editorial in its published version is vested in The Cochrane Collaboration. Upon request, The Publisher shall provide WHO with one complimentary PDF copy of the published Editorial. In addition, the Publisher grants WHO the licence to: 

(i) cite, use and publish in any manner and format tables, figures and extracts from the Editorial;

(ii) copy and distribute the Editorial internally in print format or electronically on WHO’s internal network, provided such copies are not resold, or distributed externally except as part of an information pack distributed by WHO;

(iii) re-use the Editorial or parts thereof in any publication authored or edited by WHO or by an author of the Manuscript (excluding journal articles) where such re-used material constitutes less than half of the total material in such publication. In such case, any modifications should be accurately noted. 

(iv) send or transmit individual copies of the Editorial in any format upon specific request and provided no fee is charged, provided that there is no systematic distribution of the Editorial, e.g. posting on a listserve, website or automated delivery.

5. Permission to re-publish in forms not covered by the rights granted above may be sought from the Publisher (for example, permission to publish a version or excerpt of an Editorial in a print journal, online journal or book).
 

John Wiley & Sons, Ltd. (c/o The Permissions Department)

The Atrium

Southern Gate

Chichester

West Sussex PO19 8SQ UK
 

6. The Editorial shall acknowledge, the copyright ownership of WHO in the Manuscript and permission of WHO to publish the Manuscript as an Editorial in The Cochrane Library. The preferred format is “The World Health Organization retains copyright and all other rights in the manuscript of this Editorial as submitted for publication, including any revisions or updates to the manuscript which WHO may make from time to time”.
 

7. WHO agrees that any and all copies of the Editorial or any part thereof distributed or posted by WHO in print or electronic form will include the following form of acknowledgement and the relevant citation:

'This Manuscript is published as a Cochrane Editorial in the Cochrane Library 20XX.’
 

8. If, where the Manuscript is co-authored with non-WHO authors, and the non-WHO authors have retained copyright in their respective contributions to the Manuscript, including where there is joint ownership in the Manuscript, the Publisher shall: (i) make appropriate arrangements with the non-WHO authors, such as by obtaining a signed Licence for Publication, in order to ensure that it has all necessary rights to publish the Manuscript; and (ii) ensure that the Editorial contains an appropriate acknowledgement of the copyright of the non-WHO authors.
 

9. WHO confirms that it is legally entitled to grant the aforesaid rights. To the best of WHO’s knowledge, the Manuscript does not violate or infringe the rights of any third party. WHO has exercised reasonable care to ensure that the Manuscript is accurate.
 

10. Any dispute relating to the interpretation or application of this Addendum shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. Nothing in or relating to this Addendum shall imply the obligation of WHO to submit to any national legislation or jurisdiction, or be deemed a waiver of any of the privileges and immunities of WHO in conformity with the Convention on the Privileges and Immunities of the Specialized Agencies approved by the General Assembly of the United Nations on November 21, 1947 or otherwise under any national or international law, convention or agreement.
 

Agreed and accepted on behalf of the World Health Organization

Agreed and accepted on behalf of John Wiley & Sons Limited

Signature:

Name:

Title:

Date:

Signature:

Name:

Title:

Date:



Source URL: http://www.cochrane.org/policy-manual/2276-licence-publication-cochrane-editorials 

Section info
Contact
Bryony Urquhart (burquhart@cochrane.org)
Describe change
Contact details added.
Change date
7 March 2017