Editorial and Publishing Policy Resource
Where author contributions are owned by an employer

Author contributions may be owned by the Employer, such as in the following cases. In this section you will find guidance for competing the relevant forms, as well as links to the relevant addenda to the licence for publication form. In all cases the licence for publication form must be signed.

UK government work (Crown Copyright)

The rights in a Cochrane Review or Protocol prepared by an employee of a UK government department, agency, or other Crown body as part of his/her official duties, or which is an official government publication, belong to the Crown and must be made available under the terms of the Open Government Licence. Authors must ensure they comply with departmental regulations and submit the appropriate authorisation to publish. 

For Crown Copyright this form cannot be completed electronically and should be printed off, signed in the Contributor’s signatures section above by the appropriately authorized individual and uploaded to the Cochrane Licence for publication in Archie by the UK government employee. If you require assistance with this process, please contact the Managing Editor of the appropriate Cochrane Review Group.

US government work

A Cochrane Review or Protocol prepared by a US federal government employee as part of the employee's official duties, or which is an official US Government publication, is called a "US Government work", and is in the public domain in the United States of America. In such a case, the paragraph 'Licence for Publication' will not apply but the author(s) must still sign this Agreement. If the Cochrane Review or Protocol was not prepared as part of the employee's duties or is not an official US Government publication, it is not US Government work.

US National Institutes of Health (NIH) employees

US National Institutes of Health Manuscript Cover Sheet 

For NIH employees only, Wiley accepts the NIH Publishing Agreement and Manuscript Cover Sheet (“Cover Sheet”). If a Cochrane Review or Protocol is accepted for publication, each NIH employee author should sign the Cover Sheet and upload it to the Cochrane Licence for Publication in Archie. By uploading the signed Cover Sheet to the Cochrane Licence for Publication, the NIH employee accepts those terms of the Licence for Publication that are not in conflict with the terms specified in the Cover Sheet. If you require assistance with this process, please contact the Managing Editor of the appropriate Cochrane Review Group.

The Cochrane Review or Protocol will be identified as a US Government Work and will be in the public domain in the USA. In addition, Wiley will deposit the Published Version to PubMed Central, which will be made publicly available 12 months after publication.

US National Institutes of Health (NIH) grants

Authors in receipt of a grant from the NIH (US) should sign this form. Pursuant to the NIH mandate, John Wiley & Sons, Ltd will post the Published Version of contributions authored by NIH grant-holders to PubMed Central upon acceptance. This Published Version will be made publicly available 12 months after publication. For further information, see http://olabout.wiley.com/WileyCDA/Section/id-828037.html.

World Health Organization (WHO) 

Addendum for standard licences
Addendum for Creative Commons licences

A Cochrane Review or Protocol prepared by a WHO staff member as part of the staff member's official duties belongs to WHO. For such cases, WHO has a standard agreement with John Wiley & Sons, Ltd. to vary certain provisions of this Form (including the grant of a non-exclusive licence). In such a case: (1) the paragraph 'Licence for Publication' will not apply but the staff member must still accept and submit this Agreement; and (2) the staff member should make arrangements for their Director to sign the official addendum to this Form (contact openaccess@who.int with any queries); and (3) the WHO staff member shall then forward such addendum to CochraneLFP@wiley.com to arrange for it to be countersigned and returned to the WHO staff member.

Pursuant to the WHO Policy on Open Access, John Wiley & Sons, Ltd will deposit the Published Version to PubMed Central, which will be made publicly available 12 months after publication.

The addendum, signed by WHO and Wiley, must be uploaded to the Cochrane Licence for Publication in Archie. If you require assistance with this process, please contact the Managing Editor of the appropriate Cochrane Review Group.

Pan-American Health Organization (PAHO)

Addendum for standard licences
Addendum for Creative Commons licences

A Cochrane Review or Protocol prepared by a PAHO staff member in the normal course of duty; or outside the normal course of duty but related to the work of PAHO belongs to PAHO. For such cases, PAHO has a standard agreement with John Wiley & Sons, Ltd. to vary certain provisions of this Form (including the grant of a non-exclusive licence). In such a case: (1) the paragraph 'Licence for Publication' will not apply but the staff member must still accept and submit the License for Publication form; and (2) the staff member should complete the PAHO addendum and contact the PAHO legal department (LEG@paho.org) to arrange for signature of the completed PAHO addendum by the PAHO Deputy Director; and (3) the PAHO staff member shall then forward such addendum to CochraneLFP@wiley.com to arrange for it to be countersigned by the Publisher and then returned to the PAHO staff member.

Pursuant to the PAHO Policy on Open Access, John Wiley & Sons, Ltd will deposit the Published Version to PubMed Central, which will be made publicly available 12 months after publication.

The addendum, signed by PAHO and John Wiley & Sons, Ltd. must be uploaded to the Cochrane Licence for Publication in Archie. If you require assistance with this process, please contact the Managing Editor of the appropriate Cochrane Review Group.

Other government work

In relation to a Cochrane Review or Protocol prepared by a government employee (other than a UK or US government employee) the government employee should check the box where indicated “Other”, sign and return this Licence for Publication or, if the government employee is not permitted to sign this Licence for Publication for policy or legal reasons, he/she should send an appropriate licence agreement provided by his/her government department to the Managing Editor of the appropriate Cochrane Review Group.

Section info
Contact
Bryony Urquhart (burquhart@cochrane.org)
Describe change
Added details about process from the LfPs.
Change date
13 November 2018