Editorial and Publishing Policy Resource OLD
PAHO addendum | Standard licence | Protocol or Review

Addendum to licence for publication
For a Pan American Health Organization (PAHO) manuscript
Cochrane Protocol or Review to be published in the Cochrane Database of Systematic Reviews

Cochrane Review title:
Cochrane Review Digital Object Identifier (DOI):
Cochrane Review Group: 

1. John Wiley & Sons Limited ("the Publisher") is responsible for the publication of a database entitled the "Cochrane Database of Systematic Reviews" ("the Database") as part of the Cochrane Library on behalf of The Cochrane Collaboration. The Pan American Health Organization ("PAHO") owns copyright in its contribution to the manuscript ("the Manuscript"), to be published in the Database as a Cochrane Review or Protocol ("the Review") upon acceptance. This Addendum modifies the terms of the Licence for Publication ("the Licence") for the Review, which must also be signed by the author(s) of the Manuscript for all content to be included in the Database, and its terms shall prevail in the event of any conflict with the terms of the Licence. For the avoidance of doubt, this Addendum shall apply only to PAHO's copyright interest in the Manuscript. All non-PAHO authors of a co-authored Manuscript who have retained copyright in their respective contributions to the Manuscript, or who hold joint copyright in the Manuscript with PAHO, shall sign the Licence without this Addendum.

2. PAHO hereby grants to the Publisher on behalf of The Cochrane Collaboration a non-exclusive, worldwide, royalty-free licence for the term of copyright and any extensions thereof, to publish, re-publish, transmit, sell, distribute and otherwise use the Manuscript as a Review in the Database. This licence covers both electronic and print editions of the Database as well as derivative works in all languages and in all media of expression now known or later developed, and the right to grant such licences or permissions to third parties. The Review shall not be used to support the promotion of any third party commercial products or services.

3. Copyright in the Manuscript shall remain exclusively vested in PAHO and no rights, other than the ones explicitly provided herein, are granted. Notwithstanding the non-exclusive rights granted above, PAHO agrees not to submit the Manuscript as a whole for publication by another commercial or scholarly journal publisher, although part(s) of the Manuscript may be published with other commercial or scholarly publishers, either on their own or as part(s) of other works. For the avoidance of any doubt, PAHO retains the right to deal with the Manuscript as well as any derivative works in all languages in any way, manner and format it may wish, as a whole or in part, including the posting of the Manuscript in the PAHO public institutional repository or the right to publish it in electronic or print editions, whether by itself or through third parties, provided that it is not published in another commercially available or scholarly journal.

4. The copyright of the Review in its published and updated versions, as well as in the Database, is vested in The Cochrane Collaboration. Upon request, The Publisher (via the relevant Cochrane Review Group) shall provide PAHO with one complimentary PDF copy of the published Review. In addition, the Publisher grants PAHO the licence to:

(i) cite, use and publish in any manner and format, tables, figures and extracts from the Review;

(ii) copy and distribute the Review internally in print format or electronically on PAHO's internal network, provided such copies are not resold, or distributed externally except as part of an information pack distributed by PAHO;

(iii) re-use the Review or parts thereof in any publication authored or edited by PAHO or by an author of the Manuscript (excluding journal articles) where such re-used material constitutes less than half of the total material in such publication.In such case, any modifications should be accurately noted.

(iv) send or transmit individual copies of the Review in any format upon specific request and provided no fee is charged, provided that there is no systematic distribution of the Review, e.g. posting on a listserv, website or automated delivery.  

5. Permission to re-publish in forms not covered by the rights granted above may be sought from The Cochrane Collaboration’s Publisher, John Wiley & Sons Limited by emailing permissions@wiley.com; for example, permission to publish a version or excerpt of a Review in a print journal, online journal or book.

6. The Review shall acknowledge, in an acknowledgement consistent with the style of acknowledgements in the Database, the copyright ownership of PAHO in the Manuscript and permission of PAHO to publish the Manuscript as a Review in the Database. The preferred format of the acknowledgement is "The Pan American Health Organization retains copyright and all other rights in the manuscript of this Protocol/Review as submitted for publication, including any revisions or updates to the manuscript which PAHO may make from time to time."

7. PAHO agrees that any and all copies of the Review or any part thereof distributed or posted by PAHO in print or electronic form will include the following form of acknowledgement and the relevant citation: "This review is published as a Cochrane Review in the Cochrane Database of Systematic Reviews 20XX, Issue X. Cochrane Reviews are regularly updated as new evidence emerges and in response to comments and criticisms, and the Cochrane Database of Systematic Reviews should be consulted for the most recent version of the Review." This statement should refer to the most recent version of the Cochrane Database of Systematic Reviews in which the Review appears.

8. If, where the Manuscript is co-authored with non-PAHO authors, and the non-PAHO authors have retained copyright in their respective contributions to the Manuscript, including where there is joint ownership in the Manuscript, the Publisher shall: (i) make appropriate arrangements with the non-PAHO authors, such as by obtaining a signed Licence for Publication, in order to ensure that it has all necessary rights to publish the Manuscript; and (ii) ensure that the Review contains an appropriate acknowledgement of the copyright of the non-PAHO authors. The preferred format of the acknowledgement is "The Pan American Health Organization and [Author X] and [Author Y] retain copyright and all other rights in their respective contributions to the manuscript of this Review as submitted for publication."

9. Any requirement with respect to maintaining or updating the Review will be discussed in good faith, as soon as reasonably possible, on a case-by-case basis by PAHO, the original authors of the Review and the Cochrane Review Group. In the event that PAHO, the original authors of the Review and the Cochrane Review Group are unable to agree on the scope of PAHO's obligation to maintain or update the Review, PAHO shall, if requested, transfer responsibility for maintaining the Review to others as notified by the editorial team of the Cochrane Review Group (CRG). 

10. PAHO confirms that it is legally entitled to grant  the aforesaid rights. To the best of PAHO's knowledge, the Manuscript does not violate or infringe the rights of any third party. PAHO has exercised reasonable care to ensure that the Manuscript is accurate.

11. Any dispute relating to the interpretation or application of this Addendum shall, unless amicably settled, be subject to conciliation. In the event of failure of the latter, the dispute shall be settled by arbitration. The arbitration shall be conducted in accordance with the modalities to be agreed upon by the parties or, in the absence of agreement, with the rules of arbitration of the International Chamber of Commerce. The parties shall accept the arbitral award as final. Nothing in or relating to this Addendum shall imply the obligation of PAHO to submit to any national legislation or jurisdiction, or be deemed a waiver of any of the privileges and immunities of PAHO in conformity with the Convention on the Privileges and Immunities of the Specialized Agencies approved by the General Assembly of the United Nations on November 21, 1947 or otherwise under any national or international law, convention or agreement.

Agreed and accepted on behalf of
the Pan American Health Organization

Agreed and accepted on behalf of
John Wiley & Sons Limited















Section info
Bryony Urquhart (burquhart@cochrane.org)
Describe change
Contact details added.
Change date
7 March 2017