External Affairs and Geographic Groups’ Support Unit
The External Affairs and Geographic Groups’ Support Unit of the CEO Office has four main areas of work:
- Further developing World Evidence-Based Healthcare Day for its second year.
- More trial transparency work led at the national/regional level by Cochrane Geographic Groups in collaboration with local partners – and through rekindling Cochrane’s involvement in AllTrials.
- Advocacy around Cochrane Convenes - a high-level virtual event about evidence and COVID-19 that Cochrane will host.
- Monitoring, responding and supporting with general advocacy opportunities (e.g. through World Health Assembly and regional WHO meetings; UN Decade of Healthy Ageing).
- Developing position statements on key topics for the Cochrane community to use in their advocacy efforts.
- Further expand and build on our official relation with WHO. In 2021, our plan of work with WHO will be revisited, and formal reporting for the period 2019-2021 will be done. Aim to expand the work further to WHO regional and country offices.
- A partnership strategy will be drafted – reviewing all current partnerships and exploring new strategic partnerships that we may want to develop.
- Ongoing support and development of other partnerships (i.e. Guidelines International Network; Campbell).
- Continuing the work with Wikipedia.
- Development of a fundraising strategy – outlining strategies for diversifying and increasing income.
- Organising a Funders forum (April 2021; possibly a second one in October) to allow Cochrane’s main funders to discuss Cochrane’s new Strategic Framework and hear from funders about their priorities for the organization.
- Maintaining existing relationships and submitting grant applications where appropriate.
- Ongoing support to Cochrane’s Geographic Groups community;
- Regular (5-6 times a year) meetings of all Directors to discuss key issues of importance to Geographic Groups;
- Improvement of management structures and processes;
- Set up of the Cochrane India Network.
1. Aims of Department
- Lead Cochrane’s governance support and compliance, strategic planning, and organisational monitoring, evaluation and reporting functions.
- Improve the evidence base for strategic decision making
- Support the CET to plan, prioritise, deliver, monitor and evaluate their own work
- Promote, facilitate and live diverse collaboration and engagement across the entire organisation, strategic planning and evaluation
- Lucie Binder, Head of Governance and Strategy
- Veronica Bonfigli, Governance Officer
- Juliane Ried, Planning & Performance Manager
- Susan Evans, Project Portfolio Officer
3. Functional Areas
- CET Project Portfolio: governance and reporting
- Charitable management (e.g. AGM, Annual Review)
- Governing Board and Sub-Committees
- Group Executives
- Organizational complaints management
- Organizational policy
- Organizational risk management
- Organizational strategy planning, monitoring & evaluation
4. Activities under each Functional Area
Supporting Goal 4 - Building an effective and sustainable organisation
CET Project Portfolio: governance and reporting
- Design & regularly update a Cochrane calendar schedule for 2021 (with CET colleagues), to include key events, Governance meetings, project milestones.
- Provide a portfolio view of activities to SMT on a quarterly basis
- Support SMT with the development of activities under Objectives (with Plan & Budget) for 2022
- Supporting the PET Project in project planning and reporting processes and templates. Supporting cross-departmental planning & reporting; and reporting to the SMT.
Charitable management (e.g. AGM, Annual Review)
- Governance Code monitoring
- Statutory requirements of the charity
- Good governance in a virtual environment
- Meeting management
- Ongoing support
Governing Board and Sub-Committees
- Meeting management
- Ongoing support
- Oversight of Executives
- Implementation of recommendations from Execs Review
Organizational complaints management
- Complaints oversight
- Complaints Procedure implementation (inc Whistleblowing Policy)
- Development and maintenance of organizational policies
- Alignment of accountability structures and roles in Cochrane (inc organizational and editorial policies); review Collaboration Agreements and accountability structures for Cochrane
- Completion of Conflict of Interest policy for non CLIB
- GDPR audit and implementation of recommendations
Organizational risk management
- Monitoring and reporting on organizational risk
Organizational strategy planning, monitoring & evaluation
- Ongoing monitoring, evaluation, reporting and communication
- Annual strategic planning
- Evaluation and report on Strategy to 2020
- Establishment of monitoring and evaluation system and processes
- Efficiency (sustainability) review
- Development of post-2020 strategic plan
- Consultation with external stakeholders on strategic priorities