- Why is Cochrane doing this?
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- Cochrane Team
- About Origin Editorial
- Prior Updates
The goal of this programme of work is for Cochrane to select and roll out an editorial management system (EMS) that meets user needs, accommodates different content types, and is sustainable.
Over the past two years, Cochrane has been reviewing the editorial management systems used by our editors and authors to prepare Cochrane Reviews and the other content published in the Cochrane Library. Cochrane requires an EMS that meets user needs, accommodates different content types, and is sustainable. This programme of work formed part of an organizational Target in 2020, which aims to improve our technology and revise our processes to create more timely, consistent, and efficient editorial and production systems.
In October 2020, after many months of consultation and a rigorous tender process, Cochrane announced that Editorial Manager has been chosen to provide Cochrane editors and authors with an EMS that will improve the efficiency and visibility of the organization’s editorial workflows, providing an experience that is comparable with that of other global scientific publications.
Cochrane has engaged Origin Editorial as the consultant team to support this work, from selection to implementation.
This programme of work covers the EMS and linked production systems (from when content leaves the EMS up to publication). There have been multiple projects within the programme. The team has set up the programme, including individual projects and teams, for the active projects (listed below) with rough timelines.
The goal of this project is to assist all Cochrane Review Groups (CRGs) to begin using Editorial Manager. Implementing Editorial Manager for CRGs will be a process of gradual familiarisation with the system, not an abrupt change. CRGs will move a selection of protocols, reviews, and updates currently in development into EM.
All CRG Network and the Central Editorial Service Editorial Manager sites have been created as of mid-May 2021, with mapping of Cochrane’s editorial workflow onto the system. Cochrane Support teams have undergone comprehensive training on the system. Multiple CRGs from the Children and Families Network have begun using Editorial Manager, and the MOSS Network, the Central Editorial Service, and those review groups involved in the Editorial Independence and Efficiency Project Pilot will start using EM during June 2021. All remaining groups will start using EM between 21 June and 31 August 2021. This is a change from the Network-by-Network implementation plan that allows all CRGs to have ample time for training and practice prior to going live. Current planning is for all CRGs to be using Editorial Manager for all active editorial workflows by December 2021, when Archie workflows will be turned off for new submissions.
Editorial Manager training
An Editorial Manager Portal has been set up on Cochrane Training. This portal includes a variety of resources, including a full training plan, information about how to use Editorial Manager for authors, preparatory and practice tasks for CRG editorial teams, and a link to the Knowledge Base with instructions for editorial teams on how to use Editorial Manager for tasks. The Editorial Manager Cochrane Training site is live for all Cochrane staff to use to conduct the practice tasks. Cochrane’s Community Support, Managing Editor Support, and EMS Community Liaison teams have received training on the system, and this is ongoing. These teams will be in frequent communication with the CRG community throughout implementation of Editorial Manager, and CRGs will be fully supported as they move onto the new system.
The training plan includes one-to-one induction and group training for CRG staff that will be using Editorial Manager frequently, and a schedule of training sessions is currently posted. Documentation of how key Cochrane processes work within Editorial Manager and instructions on how to carry out specific tasks are available in a Knowledge Base that is searchable and open to all. Training resources from Aries (the producer of Editorial Manager) are also available. Email communication with CRGs and authors will be undertaken throughout the implementation process.
All queries related to Editorial Manager and roll out should be directed to firstname.lastname@example.org.
See below for previous project updates.
Project team: Liz Dooley, Rachel Marshall, John Hilton, Juliane Ried, Anupa Shah, and Gert van Valkenhoef
Programme Board: Chris Mavergames (sponsor), Charlotte Pestridge (sponsor), Karla Soares-Weiser, and Chris Champion
Programme Manager: Obi Onuora
Community Liaison team: Anna Erskine, Pua Motu'apuaka, Anne-Marie Stephani
Membership and Support Manager: Ursula Gonthier
Origin Editorial is a full-service editorial office collaboration, managed, and staffed, by industry recognized thought-leaders on peer review management best practice and journal business operations. The Origin team has considerable experience using multiple editorial management systems and has previously been called upon to advise developers of these systems on functionality needs and to facilitate an understanding of how editorial office users interact with such systems. Origin is also regularly engaged to advise journals and publishers alike on optimal peer review management workflows for a variety of stakeholders.
The principal project leads will be Jason Roberts, Senior Partner at Origin Editorial and David Allen. Jason Roberts has blended 3 career paths (publisher, peer review management and research in to peer review and publication ethics) to become a leading voice in the industry on the improvement in peer review management with a view to elevating the quality of published research. He is a past president of the International Society of Managing and Technical Editors and resides in Ottawa, Canada. David Allen has 19 years of medical publishing experience including being a former director of publications for the American Society for Bone and Mineral Research as well as a former Publisher for Elsevier. He has extensive experience with multiple editorial management systems and has undertaken several system implementations for a variety of publications. David is based in South Carolina, USA.
2021 February: Update on Cochrane's Editorial Management System implementation (short recorded presentation from Join the Conversation webinar)
2020 November: Cochrane’s Editorial Management System webinar recordings
2020 November: Summary of community workflow consultation
2020 October: EMS vendor announcement
2020 April: Webinar recording
For Cochrane content editorial teams: login and listen to a recording of the webinar on 'The future of Cochrane's editorial management system: what have we learned and what's next?'
2019 December: Findings and decisions about the future EMS
2019 July: General project update
Site last updated: 20 March 2021