Colloquium Policy Advisory Group

Report prepared by Claire Glenton and Steve McDonald, Co-Convenors

Oslo/Melbourne, February 2005

 

 


1. Meetings and communication within the group

Since October 2004, the Group has worked via email. 

 

 

2.  List of members

Gerd Antes                              2008 Colloquium organiser

Álvaro Nagib Atallah                2007 Colloquium organiser

Xavier Bonfill                           2003 Colloquium organiser

Zbys Fedorowicz                    CCSG representative

Claire Glenton                         Co-Convenor; 2002 Colloquium organiser

Sally Green                             CCSG representative; 2005 Colloquium organiser

Jini Hetherington                     Secretariat representative

Sally Hopewell             Methods Group representative

Britta Lang                               2008 Colloquium organiser

Steve McDonald                      Co-Convenor; 2005 Colloquium organiser

Arne Ohlsson                          2004 Colloquium organiser

Jordi Pardo                              2003 Colloquium organiser

Sharon Parker                         RGC representative

Caroline Rouse                       2006 Colloquium organiser

Bernardo Soares                    2007 Colloquium organiser

Nicola Thornton                       2006 Colloquium organiser

Janet Wale                              CCNet representative

 

Gail Kennedy, Review Group Coordinator representative on the CPAG, has withdrawn from the group because of too much other work. As we already have another Review Group Coordinator representative, Sharon Parker, we won’t need to replace Gail.

 

Alessandro Liberati, previously Co-Convenor of the CPAG, has left the group and has been replaced by Steve McDonald.

 

Kathie Clark stood down from the CPAG in February 2005. Arne Ohlsson agreed to remain on the CPAG as the representative of the 2004 Colloquium. Zbys Fedorowicz joined the CPAG as one of the CCSG representatives. Sally Green agreed to fulfil the role of CCSG representative until a replacement is appointed in October 2005.

 

 

3. Actions taken during the last six months

The consumer stipend and developing country stipend application forms have been revised and an online submission system for stipend applications is being implemented in readiness for the Melbourne Colloquium.

 

An update of the Colloquia Standard Operating Procedures has been made in response to feedback from the Ottawa Colloquium organizers.

 

Enhancements are being made to the events and reports functions within Colloquium Manager.

 

 

4. Actions planned for the next six months

 

Stipend policy documents

A number of changes that have been made to the Colloquium stipend application forms have implications for the Stipend Policy documents previously approved by the Steering Group. These documents will be updated to reflect these changes and will be submitted to the Steering Group for approval.

 

Colloquium models

The Steering Group has suggested that future organisers be encouraged to consider adopting the “Stavanger model” when organising Colloquia, for instance for every other Colloquium. It was generally agreed within the CPAG that decisions regarding the format of future Colloquia rest with the Colloquium organisers, but that they should be encouraged to make use of this shorter, more internal format more often.

 

To assist future Colloquium organisers in this decision, the CPAG will prepare an overview of the advantages and disadvantages of the different models (the “Stavanger model”; the “Barcelona model”; the “traditional model”). 

 

 

6.      Budget for the financial year April 2004 to March 2005

(Do you foresee any problems in keeping within the budget of £1,000 that you submitted for the financial year April 2004 to March 2005?)

 

No.

 

 

7.      Budget requirements for the financial year April 2005 to March 2006

 

 

CPAG debriefing breakfast meeting - 27th October 2005                              £400

 

Conference calls of stipend committees        - setting stipend policy            £350

 

Conference calls of CPAG                                                                             £250

________________________________________________________

 

TOTAL                                                                                                            £1000