The Cochrane format for entering the contact details for all authors in Cochrane reviews is outlined below. A consistent format helps ensure that there is only one record per person entered in Archie, Cochrane’s central server for managing reviews and contact details.
Entering author contact details in Archie
Note: formats for email addresses, international telephone/fax numbers, and web addresses are based on the Telecommunication Standardization Sector of the International Telecommunication Union (ITU-T) Recommendation E.123: Notation for national and international telephone numbers, e-mail addresses and web addresses (02/2001).
Contact detail | Guidance | Correct | Incorrect |
|---|---|---|---|
Name: prefix and suffix | Select correct prefix from drop-down menu. |
|
|
Use open punctuation in suffix field, i.e. without full stops and with no extra spaces. | PhD
| Ph.D
| |
Use 'Dr' or 'MD'; 'Dr' or 'PhD'. | Dr Jones | Dr Jones, MD | |
Name: first name and family name | Mandatory for all authors | John Smith | J Smith |
Name: middle initials | Avoid punctuation and use initials only. | David RA Jones | David R.A. Jones |
Name: middle initials | If authors want their middle name published as well as their first name, or are known by their middle name and prefer to use the initial for their first name followed by their full middle name, then enter their middle name in the first name field after their first name or initial. | First name: Paul Simon First name: P Simon | First name: Paul First name: P |
| Email addressa | Lower-case letters Note: include only one email address in the email field | myname@domain.org | Myname@domain.org |
Department/organization | Recommended for all authors if institutional address is available Type in details as they should appear. Author affiliations should be in English. | Department of Neurology | Neurology |
City/country | Mandatory for all authors | City: Liverpool | City: Liverpool L12 2AP |
Zip/postal codes | Zip/postal codes must be entered in the specific separate field and not alongside the city name. | Zip code: L12 2AP | Zip code: 9100 Aalborg |
Telephone and fax number (international notationa) | Separate groups of numbers using a space (not hyphens or full stops). | +44 151 123 4567 | +44-151-123-4567 |
Do not use the trunk prefix ‘0’. | +44 151 123 4567 | +44 0151 123 4567 | |
+[country code] [area code] [local number] | +44 151 123 4567 | 0151 123 4567 | |
Web addressa | Use without prefix 'http://'. | www.cochrane.org | http://www.cochrane.org |