Cochrane Style Manual
Author contact details

The Cochrane format for entering the contact details for all authors in Cochrane Reviews is outlined below. A consistent format helps ensure that there is only one record per person entered in Archie, Cochrane’s central server for managing reviews and contact details.

Entering author contact details in Archie

Note: formats for email addresses, international telephone/fax numbers, and web addresses are based on the Telecommunication Standardization Sector of the International Telecommunication Union (ITU-T) Recommendation E.123: Notation for national and international telephone numbers, e-mail addresses and web addresses (02/2001).

Contact detail

Guidance

Correct

Incorrect

Name: prefix and suffix

Select correct prefix from drop-down menu.

 

 

Use open punctuation in suffix field, i.e. without full stops and with no extra spaces.

PhD

 

Ph.D

 

Use 'Dr' or 'MD'; 'Dr' or 'PhD'.

Dr Jones
Mr Jones, MD
Dr Jones
Mr Jones, PhD

Dr Jones, MD
Dr Jones, MD
Dr Jones, PhD
Dr Jones, PhD

Name: first name and family name

Mandatory for all authors

John Smith

J Smith

Name: middle initials

Avoid punctuation and use initials only.

David RA Jones

David R.A. Jones

Name: middle initials

If authors want their middle name published as well as their first name, or are known by their middle name and prefer to use the initial for their first name followed by their full middle name, then enter their middle name in the first name field after their first name or initial.

First name: Paul Simon
Middle initial:
Family name: Johnson

First name: P Simon
Middle name:
Family name: Johnson

First name: Paul
Middle initial: Simon
Family name: Johnson

First name: P
Middle name: Simon
Family name: Johnson

Email addressa

Lower-case letters

Note: include only one email address in the email field

myname@domain.org Myname@domain.org

Department/
organization

Recommended for all authors if institutional address is available

Type in details as they should appear.  

Author affiliations should be in English.

Department of Neurology

Neurology

City/Country

Mandatory for all authors

City: Liverpool

City: Liverpool L12 2AP

Zip/postal codes

Zip/postal codes must be entered in the specific separate field and not alongside the city name.

Zip code: L12 2AP

Zip code: 9100 Aalborg

Telephone and fax number (international notationa)

Separate groups of numbers using a space (not hyphens or full stops).

+44 151 123 4567
+44 151 1234567

+44-151-123-4567
+44.151.123.4567

Do not use the trunk prefix ‘0’.

+44 151 123 4567
+44 151 1234567

+44 0151 123 4567
+44 (0)151 123 4567

+[country code] [area code] [local number]

+44 151 123 4567
+44 151 1234567

0151 123 4567

Web addressa

Use without prefix 'http://'.

www.cochrane.org

http://www.cochrane.org

aTelecommunication Standardization Sector of the International Telecommunication Union (ITU-T) Recommendation E.123: Notation for national and international telephone numbers, e-mail addresses and web addresses (02/2001)

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Author affiliations (department and institution) should be in English.
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